Before assigning roles within the app, it’s important to understand the difference between Coach and Admin access. Each role provides different levels of visibility and control depending on the responsibilities of the person.
Coach Access
Assigning someone as a Coach will allow them to:
Check student attendance for their classes.
View the graduation section on each student’s profile.
Access contact information, including emergency contacts, of students.
Close a class (one-off).
Receive reminders to check attendance after their class if it hasn’t been confirmed.
This role is ideal for instructors who are actively teaching and managing students on the mat.
Admin Access
Admins have full visibility and control over both class and membership management. They will be able to do everything a Coach can do, plus:
Access the Admin Tool to manage the schedule and membership plans.
View the full Members Page, including who is currently active and up to date with payments.
See in each class who is attending without a membership.
Post updates in the News section.
Receive birthday notifications for members.
Create non-recurrent classes manually.
This role is recommended for school owners, managers, or anyone helping with back-office or operations.
Now that you understand the difference between Admin and Coach access, follow the steps below to assign these roles accordingly.
Step-by-step Guide:
Step-by-step Guide:
1. Access the Manager Mode
On the Home Page, locate and tap the profile icon in the bottom right corner.
Tap “Switch to Manager” to enter the Manager Mode
2. Enter in the Staff section
Access the Academy page in manager mode and click on Staff
3. Add a new Staff member
Select the button ‘’Add staff member’’
Type the name of the new Staff member
Select the Role to assign choosing Admin or Coach
4. Remove Admin or Coach Access
To remove someone from the Staff list, or change its role, select the three dots next to the name of the person in the Staff list and choose the preferred action
